Aelix PracticeOS
Aelix PracticeOS: Automated
Legal Billing & Time Tracking
Automatically capture billable hours in the background and generate accurate invoices without manual data entry. Stop leaking revenue.
Agentic AI · The Billing Agent · Now live
Capture time, prepare the invoice. The agent does the legwork.
An email is sent, a document is drafted, a call is booked. The Billing Agent watches the work, categorizes it by matter and UTBMS code, drafts the narrative, and assembles the invoice. Nothing leaves the firm until a partner signs off. Every line item shows where it came from.
Capture.
Tracks work across email, docs, calendar, and case files. Nothing lost, nothing padded, nothing manual.
Categorize.
Assigns matter, timekeeper, UTBMS code, and rate. Flags anything ambiguous for a quick human check.
Draft the invoice.
Writes the narrative, applies fee arrangements, and assembles a LEDES-ready invoice with backup.
Route for approval.
Sends to the responsible partner for review. Only sends to the client after sign-off.
The guardrails
Explainable.
Every action shows the reasoning, the data it used, and the trade-offs.
Human in the loop.
Consequential actions require sign-off. By default.
Guardrailed.
Limits you set on what the agent may do on its own. Fails closed when uncertain.
Audited.
Every step, agent or human, written to the audit trail.
Status: Now live, with human-in-the-loop guardrails.
Every hour billed traces back to the underlying artifact, and every invoice waits on partner review before it goes to a client.
Reclaim Unbilled Hours
Capture billable work as it happens, then review it before it is invoiced.
Passive Time Capture
Tracks activity across documents, emails, and meetings automatically. Time is logged without anyone starting a timer.
Smart Invoice Generation
Drafts invoices that follow client-specific billing guidelines, matter codes, and rate structures with zero manual input.
Seamless Sync
Pushes approved timesheets directly to your accounting software. QuickBooks, Xero, Clio, all supported out of the box.
From captured activity to approved invoice
Aelix PracticeOS handles the entire billing lifecycle while you focus on client work.
Step 1
AI monitors billable work in the background
Aelix PracticeOS runs silently in the background, automatically detecting and logging billable activities across all your tools, emails, document edits, calendar events, and more. No timers to start or stop.
- Monitors document creation and editing
- Tracks email correspondence by client/matter
- Logs meeting durations from your calendar
- Captures research and drafting time
Step 2
Review, approve, and send with one click
Once Aelix PracticeOS captures your time, you get a clean, organized timesheet ready for review. Make quick edits if needed, approve, and send invoices, all from your desktop or mobile device.
- Review daily summaries in seconds
- Edit or adjust time entries on the fly
- One-click invoice generation and sending
- Mobile-friendly for approvals on the go
Financial data security
Your billing data is protected by layered security controls, end to end.
Designed to align with PCI DSS
Payment handling designed to align with the Payment Card Industry Data Security Standard
256-bit Encryption
AES-256 encryption for all financial data at rest and in transit
SOC 2-aligned controls
SOC 2-aligned controls. SOC 2 Type II and ISO 27001 audits planned.
Additional Safeguards
Ready to automate your firm's revenue engine?
Capture billable time automatically and stop losing money to unbilled hours.
Need this tailored to your environment?
Every Aelix product can be configured, extended, or built bespoke for your industry, data sources, and compliance constraints. Talk to our engineers about what would change.
Configurable workflows
Adapt rules, thresholds, and approval flows to match your operational policies.
Custom data integrations
Connect to your specific ERP, MES, SCADA, CRM, or proprietary systems.
Bespoke modules
Build product extensions tailored to your industry, region, or compliance needs.